Abstract Management

fall leaves on campus

CU Conference Services provides comprehensive abstract management support for academic, research, scientific and medical conferences. Whether your event is hosted on campus or off-site, and whether you are part of the university or an external organization, our team is here to help.Ìý

Each program is assigned a dedicated conference specialist who oversees the entire abstract process—from submission and review to final event coordination. We tailor our services to meet the unique needs of your conference, ensuring a smooth and professional experience.Ìý

Here's how we can support your success:

Custom abstract submission websiteÌý

We build tailored abstract submission websites that seamlessly link to your event page. These platforms are designed for ease of use and mobile accessibility, with features that support:Ìý

  • Submission intake, review and final publication
  • Agenda integration
  • Exportable formats for program booklets and digital platformsÌý

Submission managementÌý

Our tools simplify the abstract submission process with:Ìý

  • Customizable submission forms
  • Centralized data management
  • Support for multiple tracks and presentation types
  • Options for uploading presentations, videos and other content
  • Flexible scheduling and content collection workflowsÌý

Peer review and speaker coordinationÌý

We streamline the review process with a secure, user-friendly interface for committee members and reviewers:Ìý

  • Reviewer dashboards with queue management and abstract statistics
  • Single- and double-blind review options
  • Automated reviewer matching based on expertise
  • Centralized coordination of speaker communications and decisionsÌý

Integration and reportingÌý

Stay informed and organized with built-in tools for communication and tracking:Ìý

  • Automated email notifications and deadline reminders
  • Real-time status updates and review tracking
  • Scheduling notifications and speaker coordinationÌý

Ongoing support and maintenanceÌý

We’re with you every step of the way, offering:Ìý

  • Custom reporting and mass email capabilities
  • Responsive customer service
  • Optional virtual program build with speaker and abstract integration (available for an additional fee)Ìý

With our comprehensive solutions, you can be confident that your conference will run smoothly from abstract submission to final presentation.Ìý